Built for field-service professionals No monthly subscription

Create field-service invoices automatically — and get your evenings back.

Field Invoice AI reads authorized Gmail closures, creates the Excel invoice, separates GST, tracks expenses and prepares an organized year-end summary for your accountant.

Download Demo 7.3.6 See how it works
One-time licence Windows desktop app GST shown separately
Field Invoice AI — DashboardDemo data
Field Invoice AI dashboard with invoice totals, payments, GST and expenses
CLOSURESImported automatically
GSTSeparated and reported
EXCEL INVOICECreated and ready
Gmail closuresAutomatic parsingExcel invoicesExpense recordsAccountant export
Your time belongs in the field

Stop rebuilding every service call by hand.

Manual invoicing means opening closures, copying ticket numbers, checking IN and OUT times, calculating charges and entering every row into Excel. Field Invoice AI turns that repeated work into one guided import.

Fewer repetitive steps Duplicate protection Consistent invoice rows
TIME-SAVINGS ESTIMATE

How much admin time could you recover?

Interactive estimate
PER WEEK2h 5m
PER YEAR108h

Estimate only. Actual savings depend on closure volume, invoice rules and the amount of manual review required.

Fully automatic invoice creation

From Gmail closure to finished Excel invoice.

Select a period, start the import and follow the visible progress. The application reads closure details, validates the job and writes the invoice.

01

Read authorized closures

The application connects through Google sign-in and reads the closure emails inside the selected date range.

Gmail connected
02

Parse and calculate

Ticket, merchant, visit, IN/OUT time, technician, devices, kilometres and travel time are structured automatically.

Rules validated
03

Create the invoice

Validated rows are written into the working Excel template, with service charges and GST available for review.

Invoice ready
One application after every service call

More than invoice creation.

Keep the information needed throughout the year in the same workspace instead of searching through email, Excel files and handwritten notes.

Automatic invoice creation

Turn closure emails into structured invoice rows with service, devices, time, travel and kilometres.

Core automation

Expense tracking

Record business costs by category, add notes and keep GST inside entered expenses visible.

Business records

GST calculated separately

Review GST invoiced, GST on paid invoices and GST recorded in business costs.

Canadian tax view

Year-end accountant report

See monthly and annual totals for invoices, transfers, outstanding balances, GST, costs and mileage.

CSV export

Billable travel and mileage

Track billable kilometres, travel time and annual business-use mileage records.

Field performance

Paid and unpaid invoices

Mark transfers received, add payment dates and keep outstanding invoices visible.

Payment status
See the complete workflow

A modern workspace for invoices and business records.

Move through the product screens below. Open any image for a larger view.

01

Business dashboard

Invoices, transfers, expenses, GST and operational totals in one view.

02

Gmail closure import

Choose the period and create or update the invoice from authorized closure emails.

03

Guided setup assistant

A clear first-run flow for demo mailbox activation, theme selection and import.

04

Closure verification

Compare the original closure with parsed fields and the billing calculation.

05

Expense tracking

Record business costs and keep GST inside expenses organized.

06

Accountant summary

Monthly totals, highlighted GST and an annual overview ready for export.

Product walkthrough

Watch the complete closure-to-invoice workflow

Show visitors how a closure moves from Gmail into the application, how progress is displayed and how the finished invoice and accountant report are reviewed.

  • First-run setup and theme selection
  • Guided import with progress and timer
  • Excel invoice, expenses, GST and annual summary

Add or replace the video in WordPress → Appearance → Field Invoice AI → YouTube video URL.

Your YouTube video will appear here

Paste the video URL in the theme settings. No code editing is required.

Recommended: 16:9 · 1080p
Accountant summaryAnnual overview
Accountant summary with highlighted GST and annual totals
Year-end without the scramble

Finish the year with clear numbers ready for your accountant.

Invoices, transfers, expenses, GST and mileage are organized into one monthly and annual summary that can be exported to CSV.

GST separatedInvoiced GST and GST in entered costs
Monthly and annual totalsInvoiced, received, outstanding and costs
Mileage informationOdometer, business distance and business use
Simple ownership

One price. No monthly payments.

Buy the licence once and use it without a time limit. The displayed price and checkout link are editable from the WordPress admin area.

MOST SIMPLE OPTION
PERPETUAL WINDOWS LICENCE

Own the software. Keep the time you save.

No subscription
CA$499one payment
Lifetime useNo monthly bill
No expiry date

One-time payment. The licence does not expire.

Everything needed to turn closures into organized invoices:
  • Full Windows desktop application
  • Automatic Gmail closure import
  • Excel invoice creation
  • Expense and GST records
  • Year-end accountant summary
  • Licence does not expire
Local Windows application Try the full demo first
Get the lifetime licence Download Demo 7.3.6
Price, purchase URL and description can be changed in the WordPress admin panel.
Built-in demo download

Let engineers test the complete workflow.

Demo Edition 7.3.6 includes 25 Tech B closures, realistic weekly Sunday invoices for the year, visible progress, closure verification, expenses and a linked accountant summary.

Download Windows Demo
Frequently asked questions

Everything buyers need before they try it.

The demo is designed to show the workflow without requiring a shared Gmail password or access to real customer data.

Does the software create the invoice automatically?

Yes. The user selects the period and starts the import. The program reads eligible closures, validates the data, calculates applicable charges and writes the Excel invoice.

Does the licence expire?

No. The product is offered as a one-time purchase with a licence that does not expire. There is no monthly subscription.

Can visitors try the program before buying?

Yes. The bundled Demo Edition 7.3.6 uses synthetic closures, realistic weekly invoices and separate local demo data. It does not require a shared Gmail account.

Is GST shown separately?

Yes. The application reports GST invoiced, GST on paid invoices and GST recorded inside entered business expenses.

What is included in the accountant summary?

Monthly and annual invoiced totals, transfers received, outstanding amounts, GST, entered costs, net after costs and mileage information, with CSV export.

How do I add my YouTube video?

Open WordPress → Appearance → Field Invoice AI and paste the YouTube URL into the video field. The page embeds it automatically.

Buy or request information

Ready to stop creating invoices manually?

Send a purchase request, ask a question or request help with the Demo Edition. Messages are sent to the sales email configured in WordPress.

Emailirynagolub79@gmail.com
For reliable form delivery, configure SMTP in WordPress.
Download demoBuy licence